Depreciation Archive
The aim is to control the shrinkage archive file is created in a planned manner and to save the archive as material evidence of national accountability, and cost savings for space, equipment, maintenance and manpower. Understanding depreciation filing in accordance with Regulation
Government Number 34 Year 1979 Article 2


~ Archive storage system based on the number settlement system is one based on the file and then each group of issues or any problems given specific numbers.


~ Alphabetical filing system is one of structuring the system files that are commonly used to organize files sequentially from A to Z index based on the rules.

~ Archive storage system based on the principal problem is the file structuring system on activities relating to the problems associated with companies that use this system.

~ Archive storage system based on location / region is the arrangement of the file system based on place (location), area or region.

~ Archive storage system based on either the date received or the date of the archive file, the file system is based on the sequence arrangement of the date, month and year, which is generally used as a guideline date is the date of the letter.

1. Creation Records
Creation of the archive is the beginning of the birth of a file and determine whether any information will become an archive or not.

2. Arrangement Archive
Structuring the archive aims to organize and store information and physical records in a systematic and logical order can be found quickly and accurately, and to support the implementation of depreciation archive efficient and effective manner.



3. Use of Archives
Archive arsipmerupakan plays an important role because the basis for leadership for decision making in determining policy.

4. Back invention.
Pengelolaam archive is good and right will make it easier to find the necessary files back and not take too long.

5. File Storage
Archive storage and discovery quickly and precisely is the aim of structuring the archive. Each employee will complete the job was delayed filing required when there is not or can not be found again in time of need. Save the file in place of a regular, not necessarily able to guarantee referred archives can be found back easily, too. Rediscovery of the archive is closely related to the arrangement or storage systems are used, and depending on the dexterity of the archivist. Therefore it needs to think about the determination of the election system or storage arrangement in accordance with the needs archive.

THEORY Understanding means not only paper records, but can mean the manuscripts, books, photographs, films, micro films, sound recordings, maps, documents, charts and other images in all sorts of shapes and nature, original or copy, and with all kinds of creations, and generated or received by an organization / agency, as evidence of organizational goals, or because of the importance of the information contained therein. Said terms archives include three terms,
namely:

Archive Management in Nuclear Fuel Technology Center. taken from (Emi Jumiyati)

1. Collection of texts or documents stored
2. Building / storage space or a collection of manuscript documents
3. Organizations or institutions that manage and store a collection of texts or documents.

Understanding of archives in the country of Indonesia, regulated in Law No. 7 of 1971 regarding Basic Provisions Filing, stating that the archive is:
1. The texts are created and received by the Institute of State and Government agencies in the form of any hue, either in a single state or a group within the framework of the implementation of the Government.
2. The texts are made and accepted by private agencies and / or individuals in the form of any hue, either singly or in groups for the implementation of national life.

Based on its function, then the archive can be identified as follows:
1. Dynamic Archive, which archives are used in the planning, implementation, management of national life in general, or used directly in Organizing the state administration.
2. Static archives, ie archives that are used directly for planning, organizing national life in general for the daily management of the state administration.
This is a static archive of national responsibility for government activities and values important point for future generations.
For example Proclamation archives, archives Youth Pledge, and others.

Dynamic Archive can be broken down into five, namely:
1. Active Archive, the archive that is used continuously for the continuity of work in environmental management from an organizational unit.
2. Archive inactive, that is archives that are no longer used continuously, or the frequency of its use is rarely, or only be used as reference only.

Based at the archive function, to be used or re-read an archives should be managed in such a way that they will be able to provide convenience when you want to use again. Similarly with the archives within an organization. Since the archives have a vital role for the life of the organization, then the archive to be managed properly so that if there are parties who need the archive, the archive can be given quickly and accurately.

Given the importance of records management within an organization can be expected to re-use old data, ease of data searching, anticipating the loss of documents / files and supports organizational success. To manage the archives, so it needed a good governance.

Tata Filing is a process archive management activities with the overall scope of activities of the archives cycle life cycle starting from the stage of creation, arrangement, use, re-invention, saving up to depreciation.